Universal Human Resource Consult is a human resource consulting firm that effectively manages private and government organization by ensuring adequate staff recruitment and selection, staff training and co-ordination thereby creating sustainable growth and increase quality of service delivery in organizations.
We are recruiting to fill the position below:
Job Title: Account Payable Specialist
Location: Abuja (FCT)
Employment Type: Full-time
Job Summary
- The Accounts Payable Specialist is responsible for managing and processing all payments the hotel makes to its suppliers, vendors, and service providers.
- The role ensures that all invoices are accurately recorded, properly authorized, and paid promptly while maintaining compliance with financial policies and procedures.
- The ideal candidate is detail-oriented, analytical, and capable of maintaining strong vendor relationships while safeguarding the hotel’s financial integrity.
Key Responsibilities
Invoice Processing & Payment Management:
- Receive, verify, and process supplier invoices for goods and services.
- Match invoices with purchase orders, delivery notes, and contracts.
- Ensure accuracy in quantities, prices, and approvals before posting.
- Schedule and prepare vendor payments (cheques, transfers, etc.) according to payment terms.
- Maintain a payment calendar to ensure timely disbursements.
Record Keeping & Reconciliation:
- Post all payables transactions into the accounting system accurately.
- Reconcile supplier statements and resolve discrepancies promptly.
- Maintain up-to-date and organized records of all invoices, receipts, and payment documents.
- Support monthly and year-end financial closing by providing reconciled AP reports.
Vendor Management:
- Serve as the main point of contact for vendor payment-related inquiries.
- Build and maintain positive relationships with suppliers and service providers.
- Monitor vendor accounts to ensure timely resolution of issues and smooth transactions.
- Review supplier contracts to ensure adherence to agreed payment terms and conditions.
Compliance & Internal Control:
- Ensure all payments comply with hotel policies, internal controls, and accounting standards.
- Verify that proper approvals are obtained before payments are made.
- Support audits by providing required documentation and reconciliations.
- Monitor and report irregularities, duplicate invoices, or unauthorized payments.
Reporting & Support:
- Prepare weekly and monthly accounts payable summaries and aging reports.
- Assist the Accountant or Financial Controller in cash flow management and budgeting.
- Participate in periodic financial reviews and audits.
- Recommend process improvements for more efficient payment cycles.
Qualifications & Experience
- B.Sc./HND in Accounting, Finance, or related field.
- Minimum of 2 years of relevant experience, preferably in the hospitality industry.
- Solid understanding of accounts payable processes and internal controls.
- Familiarity with hotel purchasing and payment systems is an advantage.
Skills & Competencies:
- Strong attention to detail and high accuracy level.
- Excellent organizational and time management skills.
- Strong analytical and reconciliation abilities.
- Good communication and interpersonal skills.
- High integrity and professional ethics.
- Proficiency in accounting software (Opera, Sage, QuickBooks, or similar) and MS Excel.
Salary
N150,000 / month.
Application Closing Date
12th November, 2025.
How to Apply
Interested and qualified candidates should send their CV in PDF to: uhrconsultlimited2019@gmail.com using the job title as the subject of the email.
