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Admin Officer at Rand Merchant Bank (RMB)

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Rand Merchant Bank (RMB), a division of FirstRand Bank Limited, is a leading African corporate and investment bank and part of one of the largest financial services groups in Africa. We offer our clients innovative, value-added advisory, funding, trading, corporate banking and principal investing solutions.

We are recruiting to fill the position below:

 

Job Title: Admin Officer

Location: Lagos
Employment Type: Full Time

Purpose:

  • The administrative unit is responsible for supporting the administrative functions of the Bank.
  • This position is responsible for smooth daily operations, managing administrative tasks, as well provide support to business units and staff as needed.
  • The Bank Administration Officer plays a key role in operational support duties to ensure the efficient running of the bank’s day-to-day facility management and janitorial service management.

Responsibilities:
The successful candidate will be responsible for:

  • Develop and implement maintenance programs, schedules, and procedures to ensure the proper functioning and upkeep of the facility including mechanical, electrical, and general infrastructure.
  • Planning and coordinating all installations and refurbishments
  • Respond and clear queries/enquiries in a timely manner.
  • Conduct regular inspections to identify maintenance, safety hazards, and required repairs.
  • Deliver excellent service against agreed service standards, delivery standards, and minimal error rates as appropriate.
  • Coordinate and supervise maintenance staff, contractors, and vendors to ensure work is completed efficiently and in compliance with the policy of the bank.
  • Develop and implement space management strategies to optimize the utilization of the facility.
  • Monitor and analyze inventory levels to ensure optimal levels are maintained while minimizing excess and obsolete inventory.
  • Manage day-to-day fleet operations, including vehicle assignment, scheduling, fueling, and maintenance to ensure availability and reliability of vehicles for the bank’s operations.
  • Implement and maintain the organization’s health and safety policies and procedures, ensuring compliance.
  • Co-ordinate and implement effective emergency procedures in the bank including fire drills, evacuation procedures, raising awareness and accounting for all staff at muster points.
  • Implement and promote sustainable practices within the facility including energy efficiency, waste reduction, recycling, and green initiatives.
  • Collaborate with different business units to ensure smooth workflow and address operational issues effectively.
  • Coordinate with Business Technology and other support areas to resolve operational and technical issues.

Compliance:

  • Awareness and understanding of the regulatory framework in which the Group operates, and the regulatory requirements and expectations relevant to the role.
  • Proactively manage risks and establish/monitor controls to improve the overall state of the risk management and operating framework.
  • Ensure compliance with health and safety regulations and standards to maintain a safe and secure working environment.

Reporting:

  • Prepare and distribute internal reports as needed to support the decision-making process.

Governance:

  • Undertake periodic self-assessments on key controls to assess the proper functioning and adequacy of existing controls.
  • Highlight significant issues/errors to the Head of Operations.
  • Regulatory compliance refers to compliance with all regulatory agencies, including but not limited to the CBN, FIRS, and South African Reserve Bank (“SARB”).

Qualifications and Experience:

  • Minimum of 3 year’s experience in an Administration role, preferably in a financial institution.
  • Experience in occupational health and safety will be an added advantage.

Technical Skills:

  • Proficient in MS Office
  • Organizational and project management skills
  • Knowledge of CBN banking regulations (including foreign exchange regulations), SEC regulations, and any other regulations about banks and financial services companies
  • Knowledge of the workings of the banking operations including customer service, document control and compliance
  • A good understanding of typical merchant banking transactions, especially fixed-income and foreign exchange trading, trade finance, structured lending, and corporate finance

General:

  • Good judgment and decision-making skills
  • Attention to detail with strong problem-solving skills.
  • A high level of pragmatism tempered with the strength to stand firm where necessary. Able to deal with criticism.
  • High levels of numeracy and literacy are essential.
  • Strong interpersonal skills, and
  • Listening, analysis, and debating skills

Human Relations Profile:

  • Strong character & integrity paramount.
  • High degree of self-confidence; pleasant personality; well-presented
  • Well organized / good time management skills / disciplined/ detail orientated.
  • A strong communicator who is deadline and solutions driven.
  • Strong work ethic and ability to operate in a fast-changing environment (building a business).
  • Able to work as part of a highly innovative and competitive team, meeting demanding deadlines.
  • A high degree of professionalism and business acumen.
  • Self-starter able to work with minimal supervision.
  • Team oriented.
  • Flexible when necessary
  • Ability to work under pressure.

 

Method of Application:
Interested and qualified candidates should submit their Applications to: rmbn.recruitment@rmb.com.ng using the Position as the subject of the email.

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