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Documents Archiving Specialist (Temporary) at Jhpiego

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Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

 

Job Title: Documents Archiving Specialist (Temporary)

Job ID: 2024-5794
Location: Minna, Niger 
Category: International Positions 
Employment Status: Temporary

Overview:

  • Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of women and families throughout the world, Jhpiego is in the process of hiring a Documents Archiving Specialist

Responsibilities:

  • Maintains proper Organization and Storage of all financial documents ( Vouchers) in the permanent archiving.
  • Provide full support to the team in document retention and ensure that access to the organization’s documents is monitored and controlled.
  • Retrieves documents /files as requested and ensures timely returns of the vouchers to the archiving room.
  • Work with the Scanning Company to digitalize complete vouchers and other documents every 2 months.
  • Coordinate the movement of hard copies of vouchers to the warehouse for permanent archiving.
  • Conduct a Bi-monthly review of vouchers and ensure the documentation meets the organization’s required standards and submit exception report to the Director of Finance.

Required Qualifications:

  • Bachelor’s Degree in Accounting, Business Administration, or equivalent related qualification
  • MBA is highly desired
  • Minimum of 3-5 years relevant experience in finance/accounting and administration within an international not-for-profit organization.
  • Strong negotiation skills
  • Adaptable, creative, collaborative and able to think strategically.
  • Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
  • Excellent interpersonal communication skills (both oral and written)
  • Able to work under pressure, take initiative and manage and prioritize work independently.
  • Ability to travel to and work in state in which Jhpiego operates.
  • Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements, especially on document retention processes
  • Previous experience in a PEPFAR award is highly desired
  • Practical understanding and application of donor regulations in large and complex projects is highly desired
  • Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.

 

Method of Application:
Interested and qualified candidates should:

CLICK HERE TO APPLY

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