Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.
We are recruiting to fill the position below:
Job Title: Documents Archiving Specialist (Temporary)
Job ID: 2024-5794
Location: Minna, Niger
Category: International Positions
Employment Status: Temporary
Overview:
- Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of women and families throughout the world, Jhpiego is in the process of hiring a Documents Archiving Specialist
Responsibilities:
- Maintains proper Organization and Storage of all financial documents ( Vouchers) in the permanent archiving.
- Provide full support to the team in document retention and ensure that access to the organization’s documents is monitored and controlled.
- Retrieves documents /files as requested and ensures timely returns of the vouchers to the archiving room.
- Work with the Scanning Company to digitalize complete vouchers and other documents every 2 months.
- Coordinate the movement of hard copies of vouchers to the warehouse for permanent archiving.
- Conduct a Bi-monthly review of vouchers and ensure the documentation meets the organization’s required standards and submit exception report to the Director of Finance.
Required Qualifications:
- Bachelor’s Degree in Accounting, Business Administration, or equivalent related qualification
- MBA is highly desired
- Minimum of 3-5 years relevant experience in finance/accounting and administration within an international not-for-profit organization.
- Strong negotiation skills
- Adaptable, creative, collaborative and able to think strategically.
- Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
- Excellent interpersonal communication skills (both oral and written)
- Able to work under pressure, take initiative and manage and prioritize work independently.
- Ability to travel to and work in state in which Jhpiego operates.
- Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements, especially on document retention processes
- Previous experience in a PEPFAR award is highly desired
- Practical understanding and application of donor regulations in large and complex projects is highly desired
- Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
Method of Application:
Interested and qualified candidates should:
