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Executive Assistant at a Manufacturing Company – Nicole Sinclair Consulting

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Nicole Sinclair Consulting – Our client, a manufacturing company, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full Time

Job Description

  • Our client is looking to hire an executive assistant/project executive for their CEO The individual must possess business acumen as would be required to manage assigned business projects on behalf of the CEO.
  • This role will Report directly to the Group CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
  • The Executive Assistant serves as the primary point of contact for staff, board members, and clients on all matters pertaining to the Office of the CEO.

Responsibilities
Executive Support:

  • Will be required to manage sensitive matters with a high level of confidentiality and discretion
  • Will complete a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Will Plan, coordinate and ensures the CEO’s schedule is followed and respected.
  • Will Communicate directly, and on behalf of CEO, with Board members, on matters related to CEO’s initiatives.
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
  • Manage the Executive’s contacts. Be responsive of emails/texts/phone calls with contacts, within and outside normal business hours.
  • Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
  • Complete adhoc projects as assigned – such as personal events and/or family needs.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Senior Management Liaison:

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  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
  • Facilitates cross-divisional coordination of travel and outreach plans
  • Edits and completes first drafts for written communications to external stake holders.

Requirements

  • Candidates should possess a B.Sc with 5 years experience.

Application Closing Date
15th August, 2024.

How to Apply
Interested and qualified candidates should send their CV to: recruitment@nicolesinclair.com using the Job Title as the subject of the mail.

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