Brainshare Technologies is a Telecom services provider. We provider internet services and other value added services through our fiber optic infrastructure.
We are recruiting to fill the position below:
Job Title: Human Resources (HR) & Administrative Officer
Location: Lekki Phase 1, Lagos
Employment Type: Full-time
Main Duties
- Handle filing, typing, binding, scanning of documents, and ensure proper organization of records.
- Coordinate and schedule meetings, ensuring all necessary arrangements are made.
- Monitor office supplies inventory and reorder as needed to maintain adequate stock levels.
- Assist in managing the staff appointment and recruitment process, including preparing job advertisements, screening resumes, scheduling interviews, and conducting reference checks.
- Oversee and supervise the work of junior staff members, including chefs, cleaners, security guards, and transport officers, ensuring their tasks are carried out efficiently and in line with company policies.
- Generate and distribute correspondence memos, letters, and permits as required.
- Act as the point of contact for internal and external customers, addressing inquiries and providing necessary support.
- Assist in monitoring costs and administrative expenses to support the budget preparation process.
- Identify areas for cost-saving measures and propose appropriate solutions.
- Ensure the proper operation of office equipment and assets by carrying out preventive maintenance.
- Coordinate equipment repairs and maintain accurate inventories of equipment.
- Assist in the generation and presentation of administrative reports, providing accurate and timely information to support decision-making.
- Welcome and assist company visitors, ensuring a positive and professional experience.
- Collaborate with the HR & Admin. Manager to oversee and manage administration activities across the organization.
- Provide support in implementing administrative policies and procedures.
- Maintain accurate records as directed, ensuring confidentiality and compliance with data protection regulations.
- Control expenses within agreed budgetary controls, ensuring adherence to budget.
- Adhere to all organization policies and procedures, promoting a culture of compliance and professionalism.
- Anticipate the needs of others to ensure a seamless and positive experience for both staff members and visitors.
- Undertake any other tasks assigned to you that fall within the scope of HR and administrative responsibilities.
Personal Qualities & Qualifications
Job Holder need to be:
- Candidates should possess Bachelor’s Degrees in Business Administration, or a related field with 3 – 5 years relevant work experience.
- Proven experience in HR and administrative roles, with at least 3years of experience in a leadership or supervisory position.
- Strong organizational and time management skills, with the ability to prioritize and multitask effectively.
- Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
- Proficiency in MS Office Suite and other relevant software applications.
- Knowledge of HR regulations, policies and best practices.
- Proactive and solutions-oriented mindset.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Team player with the ability to collaborate and work effectively in a diverse environment.
Salary
N200,000 – N250,000 Monthly.
Application Closing Date
30th August, 2024.
Method of Application
Interested and qualified candidates should send their CV to: careers@brainshare.ng using the Job Title as the subject of the mail.
